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PARENTS ASSOCIATION BY-LAWS (Amended April 2004) ARTICLE I The name of this organization shall be the "Episcopal High School Parents Association." ARTICLE II The purpose of this organization shall be to represent the interest of the parents in the support and promotion of the aims and policies of Episcopal High School. ARTICLE III Section
1. All
parents and guardians of children enrolled in Episcopal High School shall be
eligible to be members. Section
2. A yearly
membership fee shall be due at the beginning of the school year or as new
students enroll during the school year. The amount of the dues shall be
set by the Board. Section 3. The
right of a member to vote at meetings is based on payment of dues. ARTICLE
IV Section
1. EXECUTIVE
COMMITTEE: The Executive
Committee of this organization shall consist of its officers who are the
President, Vice President, Secretary, Treasurer, Parliamentarian, and the
Chairman of the Class Parent Representative Committee. Section
2. NOMINATING
COMMITTEE: The Nominating Committee
shall consist of seven members. At
the January meeting, the President shall announce the appointment of four
members to the Nominating Committee, who must be class parent representatives,
one from each grade level. The remaining three members shall be elected in
accordance with Article VI, Section 4. The President shall designate one of the
seven as the Chairman. The Parliamentarian shall serve as a non-voting member of
this committee. The Nominating Committee shall present a slate of officers by
the March meeting. Members of the
Nominating Committee, either appointed or elected, may not be considered as
candidates for the slate of the Executive Committee. Should the name of a
Nominating Committee member be submitted for consideration, the Chairman shall
notify the President, and the President shall appoint a replacement to
the Nominating Committee. Section
3 FINANCE COMMITTEE:
The Finance Committee shall consist of selected members of the Executive
Committee, the Parent Liaison, and a representative from the School faculty or
the Administration. It shall
prepare a proposed budget to be presented at the first Board meeting and
submitted for approval at the first General meeting. This
committee shall prepare a complete accounting of funds from the prior year to be
presented at the first Board meeting. Section
4. ELECTION:
The officers shall be elected annually at the spring General meeting and
shall assume office on the following day. Section 5. VACANCIES:
Vacancies shall be filled by the Executive Committee as they occur. Section
6. ELIGIBILITY:
Only parents and guardians of students currently enrolled at Episcopal
High School and are current with dues may serve as members of the Executive
Committee. Section
7. BUSINESS:
The Executive Committee has the authority to transact necessary
business between monthly Board meetings.
ARTICLE
V Section
1. PRESIDENT:
The President shall preside at General, Board, and Executive
Committee meetings. The President shall serve as an ex-officio member of all
committees. Section
2. VICE
PRESIDENT: The Vice President shall
preside in the absence of the President and shall be in charge of membership
participation as the Coordinator of Volunteers. This office should not be assumed to be a
President-elect position. Section 3. SECRETARY:
The Secretary shall record the minutes of General, Board, and
Executive Committee meetings and shall handle all authorized correspondence,
including meeting notices. Section
4. TREASURER:
The Treasurer shall be chairperson of the Finance Committee,
keep a record of all collections and disbursements, make a written financial
report at each board meeting, and keep accurate accounts of all dues paid by
members. The Treasurer shall serve for a term of two years. Section
5. CLASS
PARENT REPRESENTATIVE CHAIRMAN: The
Chairman shall preside over the Class Parent Representative
Committee. Section
6. PARLIAMENTARIAN:
The Parliamentarian shall maintain order and proper parliamentary
procedure at all Board and General meetings of the Parents Association and shall
review the By-Laws and chair the By-Laws Revision Committee in accordance
with Article IX, Section 2. Section
7. In the spring following their election the Executive Committee shall appoint chairpersons for Standing Committees. ARTICLE
VI Section
1. The
Board shall consist of the Executive Committee of the Parents Association, a
representative from the Board of Trustees, the chairmen of each Standing
Committee, the YEES Committee Chairman, the Auction Chairmen, the President of
the Dads Club or his designate, the Advisor (who is the immediate past President
of the Parents Association), and the Alumni Parent Representative. A
representative from the School Administration (Parent Liaison) and any of the
above who are not current parents shall serve in a non-voting capacity. Section
2. The
Board has the authority to transact necessary business between monthly
Parents Association Board meetings. Section
3. Regular
meetings of the Board may be held monthly from August through May, the times and
dates being set before the end of the prior school year. The Secretary shall
notify the School and the Board of the scheduled dates. Section 4. In
November, members of the Board or any other Parents Association member may submit
to the President or the Secretary names of persons to serve on the
Nominating Committee. At the January meeting an election shall be held. The
list of candidates shall consist of names submitted plus any nominations from
the floor at this Board meeting. The three individuals receiving the most votes
shall serve on the Nominating Committee. ARTICLE
VII Section 1. STANDING
COMMITTEES:
These committees shall consist of a chairman and the
parent representatives from each class. They
shall coordinate all activities related to each grade level. This includes
organizing parent/class networking events and activities held by each class for
the purpose of raising funds for senior events.
A non-Executive Committee appointment of a twelfth grade parent serves as
the YEES Committee Chairman. B. Pillar
Support: Academic Activities: This
committee shall facilitate the recognition of students who achieve academic
excellence demonstrate exceptional effort and/or participate
in extra-curricular academic activities. Athletic Activities: This
committee shall facilitate the recognition of student athletes. Fine Arts Activities: This
committee (representing and promoting the areas of Band, Choral Music,
Dance, Journalism, Video, Photography, Technical Theatre, Theatre, Visual Arts,
and Public Relations) shall facilitate the recognition of students who
participate in fine arts activities. Religious Activities: This
committee shall facilitate the recognition of students who participate in
school-related religious activities. The Christmas Needlepoint Committee shall
create an annual ornament for the tree.
C. Special Events: Auction: This non-
Executive Committee appointment shall plan and coordinate all Auction
activities. Book Fair: This
committee shall plan and coordinate the Book Fair to raise funds for
library acquisitions. Alumni Representative: This
non-Executive Committee appointment shall plan and coordinate parent
alumni activities.
D. Communications:
“Events” Proof Reading, “Events”
Mailings, Telephone Tree, Web Page, and Directory:
These committees shall provide information about school activities to
parents.
E. Internal Operations: Floral: This committee shall
provide floral decorations for the School and for special events as requested. Library: This
committee shall coordinate volunteers to work in the Library throughout
the year. Grounds: This
committee shall work with the Administration of the School to improve the
grounds. Bookstore: This
committee shall coordinate volunteers to help the Bookstore employee(s). Cafeteria: This
committee shall coordinate volunteers to work with the Cafeteria staff assisting
students during the lunch periods. H.A.N.D.S.: (Handling Anything Needed During School) This committee shall help with collation, folding, and labeling for various mailouts and perform any other necessary tasks needed. Nurses’ Knightingales: This committee shall coordinate volunteers to assist the Nurse. Volunteer Staff Relief:
F. Service and Outreach: Knightline Network: This
committee shall provide informational programs regarding life issues to
parents. Community of Concern: This
committee shall provide information and Faculty and Staff Appreciation: This committee shall express the parents'
appreciation of teachers, administration, and staff throughout the year. Care Committee:
This committee shall express support for members of the School
family (students, parents, faculty and staff) in times of need. Parent-to-Parent Network: This
committee shall welcome new families to the School and assign Mentor Moms to
answer individual questions. SOS: This committee,
consisting of a general chairman and parent representatives from each grade
level, shall assist Students of Service with all activities and functions. Coffees and Luncheons: This
committee shall plan and coordinate coffees and luncheons for parents
during the school year. Hospitality/Cookies: This
committee shall be responsible for hosting and providing light refreshments for
various school receptions. Afternoon Spirit Treat:
This committee shall coordinate volunteers to help promote School spirit
by providing students with after-school refreshments. Section
2. NEW
COMMITTEES: The Executive
Committee, with approval from the School’s Administration, may create new
committees and designate Parents Association members to chair such committees.
Section 3. APPOINTED COMMITTEES: The President, with input from the Board, has the authority to appoint and specify duties for non-standing committees. Such committees shall include the By-Laws, Finance, and Nominating Committees. Section 4. STANDING COMMITTEE REVISIONS: The Executive Committee, with approval from the School’s Administration, shall have the power (at any time) to change the number, members, and duties of any such committee; to fill vacancies; and/or to discharge any such committees. Some committees may be appointed by the Administration of Episcopal High School. ARTICLE
VIII Section
1. There
shall be a minimum of two General meetings of the Parents Association. The first
shall follow the Opening Chapel on the first day of school, and the
second shall convene in the spring in conjunction with the luncheon
honoring volunteers. Section
2. Meetings
shall be held at a location and time to be announced by the Secretary at least
ten (10) days prior to the meeting. ARTICLE
IX Section
1. Robert’s
Rules of Order shall govern this organization in cases not covered by the
By-Laws. Section 2. BY-LAWS
COMMITTEE: The President shall
appoint a committee chaired by the Parliamentarian to review and recommend
revisions to the By-Laws. No approval of any amendment to the By-Laws
shall be effective unless notice of the proposed revision is given to the
members of the Association at least ten (10) days prior to the meeting held for
such purpose. Section 3. For the
purpose of transacting business at meetings, other than amendment of the By-Laws,
the affirmative vote of a simple majority of the members present at the meeting
shall be required. Section 4. For the purpose of amending the By-Laws an affirmative
vote of two-thirds (2/3) of the membership present at the meeting shall be
required. Subsequent to an
affirmative vote, the approval of the amendment(s) by both the Head of School
and the Board of Trustees shall be required before the amendment(s) shall be
effective. ARTICLE
X Section
1. This
award shall be called the "Dinah Zaleski Award for Outstanding Service to
the EHS Parents Association." Section
2. This
award shall be presented annually at the spring General meeting to one or more
parent(s), preferably of a senior, in recognition of extraordinary dedication
and service to the Parents Association. Section
3. The
selection committee shall be comprised of the current President, the Advisor
(immediate past President), the Parent Liaison, and the Director of Development.
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